This Privacy Notice aims to give you information about how we collect and process your personal data when you use our Clarks Job website. This Privacy Notice covers any personal data you provide when you create an account, apply for a position or otherwise interact with the website. If you are applying for a position with a Clarks franchise business partner (“Franchisee”) we will act as the data processor and share your personal data with the Franchisee for the purposes of processing your application.
We want to make sure you know who we are, how you can contact us, the personal data we process, how we use it, who we share it with, how long we keep it for and the choices you have to exercise your legal rights.
This Privacy Notice covers the following topics:
C. & J. Clark International Limited is a company registered in England and Wales (company number 00141015) with a registered office at 40 High Street, Street, Somerset, BA16 0EQ.
When we mention “Clarks”, “we”, “us” or “our” in this Privacy Notice, we are referring to C. & J. Clark International Limited, its parent company C. & J. Clark Limited, its sister company C. & J. Clark Services Limited, and each individual Franchisee to which this Privacy Notice applies.
For the purposes of data protection legislation, we are the data controller of your personal data. We are registered with the Information Commissioners Office in the UK with reference number Z5755995.
We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this Privacy Notice. If you have any comments, questions or requests in relation to this notice or how we handle your personal data, please address them to Privacy, Box No. 87, C. & J. Clark International Limited, 40 High Street, Street, Somerset, BA16 0EQ or email us at: firstname.lastname@example.org.
If you have created an account with us, or applied for a position or otherwise interacted with our website, we will use your personal data in several different ways. The table below sets out how we use your personal data, showing what personal data we collect and why.
|Category of personal data||Purpose for processing|
|Name, contact details and other information used to identify you such as candidate number||Maintain records of your application|
|Contact you to progress your application|
|Where you’ve given us permission, to provide you with job alerts|
|Previous employment history, references, educational history, CV and covering letter||Assess your suitability for a role|
|Information about types of job roles that are of interest to you||Assess your suitability for a role|
|Where you’ve given us permission, to provide you with job alerts|
|Information about why you are applying to Clarks for a job||Assess suitability for a role|
|Interview notes and decisions on application||Assess suitability for a role|
|Gender, ethnicity, religion and nationality||Equal opportunities monitoring (optional question)|
|Right to Work status||Confirm identity and right to work in the United Kingdom|
|Reasonable adjustment information||Establish fitness to work and to plan necessary adjustments|
|Criminal record relating to unspent convictions||Assess suitability for a role|
|Device information: information about your computer, phone or other device you use to view the website or app such as device type, operating system, hardware version, browser type, unique device identifier, IP address and advertising ID
Log information: information about how you use our website or app such as the types of content you view or engage with, the frequency and duration of your activities, access times, language, your IP address and pages you visit before or after navigating away from the website
|Improve our website and set default options for you (such as language and currency)|
|Make sure the website or app display and function correctly on your device (e.g. make sure pages load correctly on your device and that the displayed language is correct for the country you are in)|
|Provide us with analytical information about the use of the website|
|Make the website secure|
You will be asked to provide equal opportunities information. This is not mandatory information – if you do not provide it, it will not affect your application. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.
If we make you a conditional offer of employment, we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our employees, their right to work in the United Kingdom and seek assurances as to their trustworthiness, integrity and reliability.
We ensure that the collection and use of your personal data is lawful. Therefore, for the purposes listed above, we only use your personal data if one of the following conditions apply:
We share your personal data with the following categories of companies when you apply for a position with us:
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. Therefore, if you unsuccessfully apply for a role with us, we will delete or anonymise your personal information after 12 months There may be circumstances in which we will retain your data for a future opportunity and if this is the case, we will seek your express consent beforehand.
If you are successful in your job application, the personal data we collected during your recruitment and application will form part of your employee record.
Within the application stage, if you use our online application system, this will be collected by 3D
In order to process your personal data for the purposes set out in this Privacy Notice, we may transfer your personal data to third parties and other companies in our group that are based outside of the EEA.
Whenever we transfer your personal data out of the EEA, we attach a similar degree of protection to it (as it would receive in the EEA) by ensuring at least one of the following safeguards is implemented:
Under the General Data Protection Regulation, you have several important rights available to you. In summary, those include rights to:
For further information on each of these rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of these rights, please:
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made many requests. In this case, we will notify you and keep you updated.
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
We hope that we can resolve any query or concern you raise about our use of your information. If you are not happy with how Clarks manages your personal data, you have the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/.
This privacy notice was published on 31st May 2018 and last updated on 11th November 2019.
Any changes we make to this notice will be posted on this page.
If you wish to contact us please send an email to email@example.com write to Privacy, PO Box 87, 40 High Street, Street, Somerset, BA16 0EQ. or call 01458 899 904.